When an award document is received, the award is reviewed and accepted by Office of Research and Development for the University. Award documents may be as brief as a letter from the sponsor, or as complex as a multi-page agreement. Some awards are “accepted” when we start expending the funds. Other awards are “accepted” when the University signs the document. The appropriate official in the Office of Research and Development will review, negotiate terms when required, and sign as the institutional authorized official to accept the award. Review and Negotiation Chartstring Set-up Process Department/PI responsibilities: - If an award document is sent by the sponsor to the PI, ensure that Office of Research and Development receives the original.
- Request a Preaward Spending chartstring when appropriate.
- Coordinate with Office of Research and Development to ensure that the sponsor receives any information necessary to finalize the award, such as IRB approval documentation.
- Provide Office of Research and Development with an updated budget when appropriate.
- Promptly review proposed chartstring information when provided by Office of Research and Development.
- In addition to the specific data that you are asked to review, ensure that the other details are correct, such as the budget period, project period, dollars awarded, and protocol number.
- Ensure that a companion chartstring for over-salary-cap and/or cost sharing has been requested when required.
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