Approval of a project often includes recommended support for a project period spanning several years. Award of funding, however, is generally made on an annual basis, subject to the availability of funds and evidence of ongoing progress of the project, as documented by an annual technical progress report. Typically the initial award provides funds for the first 12-month period and indicates the support recommended for each budget period within the remainder of the project period. The annual progress report for each annual increment of funding must be routed for internal University approvals and updated approval documentation for IRB and/or IACUC protocol(s). An updated, categorized budget is required internally for FAS account set-up or extension, even when the sponsor does not require submission of a budget for the continuation year. Some sponsors have instituted electronic annual reporting systems that do not require institutional signatures and the PI submits the report directly to the sponsor. In these cases, a paper copy of the report and a budget for the upcoming funding period should be routed as usual. National Institutes of Health (NIH)
For most NIH award types, the non-competing application is submitted on form PHS 2590 two months before the beginning date of the next budget period. Institutional NRSA awards, "K" career awards, and SBIR/STTR awards use versions of the PHS 2590 form that are specific to those award types. Individual NRSA awards require a different non-competing application form - form PHS 416-9. See the NIH forms and instructions for details. The basic PHS 2590 non-competing application is prepared in one of two ways - either as a "standard" or "SNAP"application. The NIH Notice of Grant Award specifies which type is required for that particular grant. The basic principle of SNAP (Simplified Non-competing Award Process) is that total costs for the entire competitive segment are negotiated at the time of the initial competing award, thus eliminating the need to engage in annual cost negotiations. Instead of submitting a detailed budget, the applicant is only required to answer three streamlining questions and provide a technical progress report and report of the effort expended by the Key Personnel during the past year. If any of the situations involved in the three questions have occurred, further documentation is required regarding that issue. The SNAP Supplemental Information Form may be used to provide the required responses to the three questions. NIH has announced that in the near future Face Pages for non-competing applications will be available on-line and they will discontinue mailing pre-printed Face Page forms. Eventually, NIH anticipates that the submission process will also be electronic. National Science Foundation (NSF)
NSF Annual Reports are submitted via their FASTLANE system A paper copy of the report and budget for the upcoming funding period should be routed internally as usual. U.S. Army
U.S. Army Reports require use of Standard Form 298, which can be submitted via e-mail. A paper copy of the report and budget for the upcoming funding period should be routed internally as usual. Subcontracts - From UMB to other institutions
A budget for each increment of funding, with current institutional approval from the subcontractor’s sponsored research office, should be included in the items routed for approval of the continuation application being submitted by UMB. The total amount of the subcontractor's budget (direct plus F&A) is entered as a line item on the UMB budget, under "consortium/contractual costs." - To UMB from other institutions
The UMB budget for each increment of funding should be routed for approval when the annual continuation application being submitted by the applicant organization, to provide updated, approved budget information to the other institution (Prime Awardee).
After the applicant institution receives their award, they will issue a modification to UMB's Subrecipient agreement to award UMB's continutation funding.
To avoid delay at the time of award, it is advisable to route the upcoming year budget when the annual progress report is submitted to the applicant institution rather than waiting for receipt of the agreement modification documents.
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