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Faculty Leaving UMB

Initiating the process - Contact ORD as soon as possible after the information about the faculty transfer has been made public. In order to expedite the transfer of a grant to another institution, the investigator should provide ORD with the following information for each active or pending project:

• agency grant/proposal number (if applicable)
• the status of the project and the estimated amount to be transferred
• a list of equipment to be transferred
• name, phone number, and e-mail address for a business contact at the new institution

If the faculty member is a mentor or sponsor for a fellowship, please call this to the attention of ORD.

Next steps – ORD will work with the department administrator to review active and pending grants and contracts of the faculty member on a case-by-case basis. ORD will contact each sponsor and the new institution to facilitate transfer of projects and equipment from UMB to the new institution. A relinquishing statement, final fiscal report or final invoice, and final invention report signed by the PI are commonly required from UMB; some sponsors also require a final progress report. The faculty member also needs to contact the sponsored projects office at the new institution regarding forms and documents required from them. The PI must submit final technical and invention reports for any grant or contract that has terminated or expired or that will terminate or expire upon the departure of the faculty member.

Signatures needed – Transferring awards and equipment to another institution requires the prior written approval of the department chair, dean and ORD. Technical reports may be submitted directly to the sponsor, but a copy must be provided to ORD. Most other forms and reports require the signature of an authorized official in ORD and/or Restricted Funds.

Faculty transferring to for-profit entities – The process for transfer of faculty to a for-profit entity is the same as that for transfer to an education institution. However, the for-profit entity may not be eligible to receive funding from some sponsors or for some Federal grant programs. In addition, there are restrictions on the transfer of equipment. Please refer to the UMB Policy on Transfer of Equipment.

Budget and financial issues -- It is the department’s responsibility to reconcile the FAS account (usually in cooperation with Restricted Funds staff). Any subrecipient agreements issued under the grants to be transferred must also be closed out and final payments made.