| Use Coeus or the ORD Routing Form to route documents for signature. If your department is not yet using Coeus Proposal Development, your department administrator should be able to tell you approximately when the transition will occur. As a general rule, all applications and proposals for new funding, continued funding (progress reports and renewals) and supplemental funding need to be routed for internal approvals using Coeus or the Routing Form. In addition, agreements that propose the use of University resources, such as compassionate use clinical studies and some collaborative agreements, must also be routed for internal approvals even if no funding is provided by the sponsor.
When the Principal Investigator (PI) signs a grant application and the routing form, the PI makes certain promises, which are verified and confirmed by the Chair, Director, Dean and other University officials. We promise that the information is true and accurate, that the resources and space are available to conduct the project, that all personnel listed, especially faculty and key personnel, have agreed to participate in the project, and that if an award is made, the project work will be conducted according to the terms of the award or agreement. We agree when accepting an award to conduct the project as outlined, to adhere to all applicable policies, guidelines, regulations and laws, and to submit reports (technical, financial). We commit UMB to comply with legal requirements, and we assure the sponsor that the project will be conducted ethically and with integrity.
The signature of the Principal Investigator is required for many application forms, requests to the sponsor, and other sponsored project documents. However, the Principal Investigator is not authorized to commit the institution – the PI may indicate commitment to a project or acknowledgment of award terms and conditions. Only an authorized institutional official may obligate the University by signing an agreement. When a document requires the signature of an institutional official, forward the document to the Grants and Contracts section of the Office of Research and Development, ORD staff will review the document in light of sponsor guidelines and award provisions, University policies and State laws. ORD will request changes to the document if needed and will sign the document for the University. For clinical studies, please complete the Clinical Research Request Form and forward any contractual documents to the Center for Clinical Trials (CCT) unless otherwise directed.
The legal parties to an agreement are listed at the beginning of an agreement, usually in the first paragraph. When the University or the Medical Center is listed as a legal party, the agreement must be signed by the appropriate authorized official(s). Please forward the agreement to ORD or CCT as noted above.
Frequently Asked Questions | |
