WORKING WITH A SUBRECIPIENT: WHEN UNIVERSITY OF MARYLAND, BALTIMORE (UMB) IS THE APPLICANT INSTITUTION. Is the other organization a Vendor or a Subrecipient? Click for guidance. Use these instructions when: - a University of Maryland, Baltimore PI is applying for funding, and
- a collaborator from another organization is participating in the project.
Other institutions of the University System of Maryland are considered separate institutions and a subrecipient proposal is required in accordance with these procedures. Budget:
The subrecipient prepares a budget and a budget justification for their project expenses. The budget is expected to be in the appropriate format for the agency, usually including a detailed one-year budget and a summary budget for all project years. The budget should include Facilities & Administrative (F&A) costs, if any, for the subrecipient organization. For Federal proposals, the subrecipient should use its own negotiated F&A rate to calculate the F&A costs for the budget, and should provide a copy of the rate agreement as part of its documentation sent to UMB. If the subrecipient organization is a foreign entity, check sponsor instructions for any special requirements and/or restrictions. For Grants.gov budgets that will be submitted via Coeus, download the PureEdge Subaward Budget form from the Coeus website; do not use the form from the Funding Opportunity Announcement. As a general rule, we recommend that you email this form to the subrecipient institution for completion. Alternatively you may complete the form yourself from information provided by the subrecipient institution. On the other hand, if you are preparing a PureEdge application form that will NOT be submitted via Coeus, then the specific Subaward Budget form from that Funding Opportunity Announcement should be completed and then uploaded to the UMB PureEdge application. Workscope:
The Statement of Work should include a description of the subrecipient organization’s activities and obligations in the project, including specific aims, milestones, timelines, and methods. The PI should ensure that specific deliverables are listed, especially those required by the prime sponsor. Authorized signature:
The PI at the subrecipient organization must obtain the authorized signature from the sponsored projects officer or other authorized official. For academic institutions, usually this will involve a routing process similar to UMB's, so plan the UMB routing timeline accordingly. The UMB PI may begin the routing process at UMB before the authorized signature for the subrecipient organization is obtained. However, the UMB proposal will not be signed until an authorized signature is obtained for the subrecipient budget. Work with your Office of Research and Development point of contact as the deadline approaches to ensure that this requirement is met. If funded:
Office of Research and Development will prepare the subrecipient agreement which will allow the subrecipient organization to be paid under the award. Review the subrecipient agreement process. Routing a non-competing continuation grant application:
Signature from the authorized official for the subrecipient organization is required. In general, the subrecipient should provide budget information at the level of detail required for UMB to submit its application. top
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