Sponsored Programs Administration

Index of Key Terms and Topics

Links to pages on key research administration topics are listed in alphabetical order.  This page will be an ongoing project.  Please let us know what important term, policy or procedure we should add!

A  B  C  D  E  F  G  H  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z

Absence of PI


Administrative salaries

Allowable costs

Animal use

ASSIST (NIH multi-project proposal submission)

Authorized signature

Award review and negotiation

Budget development

Budget justifications

Budget modification

Budgets for clinical studies

Carry forward funds

Child account/Project ID

Clinical billing analysis

Clinical trial agreements


Coeus access

Coeus budget

Coeus FAQs

Coeus proposal development

Coeus roles

Coeus Questionnaires

Coeus training

Coeus UMB Required Questions

Confidential disclosure agreement

Conflict of interest

Congressional district


Contract negotiation

Corporate agreements

Cost sharing

Cost transfers

DUNS number

DUNS number requirement for subrecipients


EIN - Entity Identification Number

Environmental Health and Safety research compliance

Equipment management



Export compliance

F&A cost rate

Faculty consulting

Faculty transfer (incoming to UM)

Faculty transfer (outgoing)

FAQs for Coeus

Fly America Act

Foreign subrecipients

Foreign travel


Frequently requested proposal information (DUNS, EIN, etc)

Fringe benefit rate

Fringe benefit rate - sync rates in Coeus

Funding opportunity search

GASP training

Gift definition

Global activities at UM


Guide to the Administration of Sponsored Projects

Human subjects

Human Subjects - Coeus Forms

Indirect costs

Institutional base salary (IBS)

Institutional biosafety committee (IBC)

Institutional data for proposals

Institutional review board (IRB)

Intellectual property

Intergovernmental Personnel Assignment (IPA)

Internal awards

Internal routing form

International collaborations

International travel




Just-in-time documentation

Letters of intent

Material transfer agreements

Medicare billing analysis

Modular budgets

Multi-project NIH proposals


National Association of College and University Business Officer (NACUBO)

National Council of University Research Administrators (NCURA)


NIH Public Access Policy

NIH salary cap

No-cost extension

NSF FastLane

OMB Circulars

Organizations - add to Coeus

Other significant contributor

Patient care costs

Participant support costs

Payment addresses

Policies and procedures

Pre-award spending


Prime sponsor

Principal Investigator eligiblity policy

Principal Investigator responsibilities

Prior approval requests

Project ID set-up

Proposal budget development

Proposal development in Coeus

Proposal routing

Proposal writing

Public access policy

Purchase orders for subcontracts

Questionnaires in Coeus

RAC (Research Administrators Committee)

RAVEN-Coeus training

Recall a Coeus proposal

Record retention

Request a subcontract

Research Administrators Committee (The RAC)

Research agreements


RPPR (NIH Research Performance Progress Report)

Salary cap

Society of Research Administrators (SRA) International

SPA-SPAC quarterly meetings

Sponsored Projects Accounting and Compliance (SPAC)

Sponsors - add to Coeus

Staff assignments in SPA

Subaward budget - upload in Coeus

Subcontracts (incoming - UM is subcontractor)

Subcontracts (outgoing - UM issues subaward)

Subcontractors - add to Coeus

Sync rates in Coeus

Training in Coeus

Training in grants and contracts

Travel rates - mileage and per diem

UMB Required Questions - Coeus Questionnaire

U.S. Flag Carrier/Open Skies

Vendor vs. subcontractor

Visiting scientist or scholar

Writing proposals